Speed reductions do not have to be complex, manual, and untraceable. Today’s technology allows teams like ours to digitize the speed reduction request process using our transportation collaboration platform, NueGOV. All areas of the process can then be automated as described below.
Paper request forms are eliminated and replaced with an electronic form on a cloud-based platform. This means requests can be submitted from any device with an internet connection and are instantly stored and recorded within the software. Also, anyone with access to your software can submit from contractors, agencies and internal departments with special events.
The requester can specifically outline the locations they want the speed reduction to be applicable to and easily show the limits. This visual component is automatically plotted on an interactive map of speed reductions. The color of the outline will indicate where the request is in the approval process.
Digitization allows for response automation. This means that the approver will get an email notification that a request has been submitted, log into the cloud-based platform, review all components of the request, and then approve, deny, or request adjustments. Once an action is selected, the requester will be automatically notified of the new status without any further action from the approver. Additionally, if it’s approved, it will automatically be sent to all other necessary parties for compliance purposes.
In many states there are certain parties and stakeholders, like highway patrol, that are required to be notified when a speed reduction occurs. The automated responses immediately distribute emails to all necessary parties upon approval. This safeguard ensures agencies stay compliant and minimizes the risk of overlooking an essential notification.
Since the process is entirely digitized, every request is stored in the cloud-based platform so details can be reviewed at any point as needed. The visual, interactive map components also allow for better tracking, as all current or potential speed reductions can be seen on the interactive map. The visualization simplifies tracking when working with several speed reduction areas, especially in locations with close proximity.
This type of automation could be replicable for other business processes as well. If you’re interested in automating your speed reduction request process or another key business process, email email@example.com.