By Emily Gerson, Content Marketing Specialist
Previously, government agencies had no succinct, comprehensive way to monitor the thousands of assets placed throughout their designated geographic areas. Asset data were collected and stored in various systems and spreadsheets with little visibility to others. With data segregated in different systems, it was unable to be viewed holistically or efficiently, which is referred to as being stuck in “data silos.” These silos made it very difficult to accurately track changes agency staff made to assets over time. As technology advanced, there was an emergence of cloud software as a solution.
In response, Navjoy developed an asset management-specific software called NueGOV. The platform easily tracks all materials in one system and can interface to pull data from other systems. This platform was utilized successfully in three distinct projects: a nighttime road inspection for Colorado Department of Transportation (CDOT), a sign replacement project for the city of Denver, and a sign assessment for CDOT. Here is a brief overview of how the software was utilized in each instance:
CDOT night-time inspection
The problem: When assessing light poles, CDOT Region 4 was spending a lot of unnecessary time locating and identifying broken poles using their original process. The data from the inspections was downloaded from an app into a spreadsheet. The only way location was known was through latitude and longitude coordinates, which meant each location had to be individually mapped and even then, there could be several light poles in the immediate area of the listed coordinates. To work around this, the maintenance crews had to trouble shoot every pole in the area to determine and fix the one broken light pole.
The NueGOV solution: NueGOV was used to collect a comprehensive inventory of more than 1,700 light poles. Once in the system, each light pole had accurate information and could be viewed on an interactive map. CDOT Region 4 is now able to view the actual inventory and compare it to the monthly nighttime inspection data on an interactive map. This map removed the coordinate-plotting step and cut down time because maintenance crews could visualize which light pole was closest to the reported problem and simply trouble shoot that pole, rather than all the ones in the area. Collectively, this improved efficiency and asset data accessibility.
Denver sign replacement
The problem: The City and County of Denver has a sign replacement program that covers 78 neighborhoods in a 10-year cycle. However, with limited time available, a more efficient solution for sign data collection was needed to inventory and assess which signs and posts needed replacement.
The NueGOV solution: In six years, Navjoy used NueGOV to collect data on more than 84,000 signs; during which, more than 25,000 signs and 11,000 posts were replaced. Since the initial data has already been collected, inspections of completed work orders can easily be done and corrections recorded in the system as needed. NueGOV simplified the sign replacement program significantly and vastly increased quality control.
CDOT sign assessment
The problem: CDOT’s Traffic and Safety branch needed field data collected on more than 200,000 traffic signs across five regions using video extraction technology. The problem was that the video extraction data was not always accurate and could not capture all the necessary information about the sign. For example, it couldn’t see the sticker date on the sign panel, the base type, or the pole type. The video would also miss some signs, leading to incomplete data and inventory. Because of this, the data needed to be manually validated, which would typically require at least two technicians and cost approximately $8 per sign by manual methods.
The NueGOV solution: Using our platform, only one technician was needed to complete the sign assessment and validate the data. Because of the platform’s efficiency, each sign could be assessed in just two minutes. By cutting down on the manpower and time, the cost was lowered from $8 per sign to approximately $3.30 per sign. Additionally, images of each sign in the field were documented and easy to access in NueGOV to showcase the sign’s condition, installation date, hardware, and details of the post/base connection.
These examples are just a few of many ways cloud software like NueGOV can be advantageous for transportation and governmental agencies.